After the show: reconciliation

Start with ticket sales vs scans

Your post event reporting spine is comparing gross sales to gate reality. Ticket sales vs scans highlights no-shows, complimentary overrides, and potential fraud. Export per channel—web, box office, partner—to see where leakage hides.

UPI settlement reconciliation

Indian events rely on instant rails; UPI settlement reconciliation means matching order IDs to bank batches, net of gateway fees. Note T+1 quirks around holidays and festival weekends. Flag partial refunds early so refund accrual accounting stays accurate.

Promoter financial close rhythm

Define a 48-hour promoter financial close: who signs off on cash room counts, who reconciles card terminals, and when artist statements draft. Ambiguity here delays tours. Use a shared event reconciliation checklist stored beside ticket exports.

• Archive raw scan logs—lawyers and insurers may ask later.
• Separate GST lines for tickets vs merchandise if bundled.

Sponsor attendance report and gate scan analytics

Sponsors rarely want spreadsheets—they want PDFs with honest footnotes. Sponsor attendance report packages should include demographics if collected ethically, peak entry times from gate scan analytics, and photo proof of branding placements when relevant.

Event ROI dashboard habits

Build an event ROI dashboard template: revenue, variable costs, net, per-capita F&B if applicable. Compare against forecast—not just last year’s show—because macro conditions shift quickly.

Finlo Finlo event reports aim to unify operational and financial slices; whether you use a platform or spreadsheets, the discipline matters more than the logo on the export.